A system for managing fleet deadlines

Yes. The Navifleet fleet deadline monitoring app will send a notification to the people you select, according to the configuration in the settings. Optionally, the notification will also go to the vehicle's current user.

Yes. Reminders can be based on kilometres or engine hours. Just set how far in advance they should be generated and the app will create reminders for each vehicle separately.

Yes. The app can be configured so that a driver automatically gets access to a scan of the insurance policy, the registration document or any other document of the vehicle they use.

Yes. The Scheduler module works as a tool for keeping track of service deadlines that can be used both to plan and to record service work. That means you can enter services still to be carried out as well as those already done. You can also attach the garage invoice or a description of the work to each entry.

Notifications from the app are sent as e-mail messages.

Looking for a way to get fleet deadlines under control? Navifleet is the answer. It lets you assign important deadlines both to vehicles and to users. Importantly, our fleet deadline management software lets you define each new entry not only by date but also by mileage, expressed in kilometres or engine hours.

By choosing Navifleet, software for keeping track of service deadlines and other fleet events, you therefore gain a practical tool that keeps chaos out of your calendar and your planning.

One of the things that makes managing company cars effective is tight control of fleet deadlines. Traditional solutions, such as spreadsheets, often cannot deliver it. A far better option turns out to be comprehensive software for keeping track of service deadlines and other fleet events. Navifleet Manager and its Scheduler module are an example of software that does the job well. What makes this modern tool for technical inspections and monitoring key fleet deadlines worth choosing?

Full control of fleet deadlines

Managing a fleet and its deadlines with spreadsheets carries certain risks. It is very easy for the person responsible for updating the sheet to forget to do it, or for a cell value to be changed by accident, which ends in an important date being missed. Navifleet's software for monitoring fleet inspections removes these problems. A deadline left empty shows up as a blank field at first glance. Unauthorised people cannot modify the data entered in the application. Notifications about fleet deadlines set in advance, in turn, protect you from an important date being taken lightly. All of this means that with Navifleet, fleet deadlines are controlled continuously and very precisely.

Notifications tailored to your needs

Reminders about an insurance date, an inspection, an approaching driving licence expiry or a notification about an oil change: a fleet managed with Navifleet is a fleet where every deadline is met. Properly configured notifications help with that. You can easily adapt them to your needs – choose who they are addressed to, how far in advance they go out (you can tie that to a specific date or opt for a notification based on the odometer reading set as the threshold), how often they are repeated and what they say. So if you need software for planning fleet inspections that makes missing an approaching deadline next to impossible, the Scheduler module in Navifleet will meet your expectations.

Access to the fleet's service history together with scanned invoices

Navifleet also works as software for recording the cost of technical inspections. It gives convenient access to the fleet's service history, so you can easily check what work was carried out on a particular vehicle, when it was done and at what price.

With a fleet compliance management system such as Navifleet you can be sure that everything to do with pressing deadlines is fully under your control. That matters a great deal, because shortcomings here can have serious consequences for a company. A good example is missing the expiry date of a driver's ADR certificate – if it comes to light that dangerous goods were carried by a driver without the required ADR certificate, you have to reckon with an administrative fine of up to PLN 2,000.

Our application works both as technical inspection software and as software for managing fleet deadlines of other kinds. Depending on the type of deadline it can send users, among other things:

• reminders about an insurance date, including reminders that motor liability insurance is expiring,
• reminders about an inspection date,
• reminders about deadlines connected with roadworthiness tests,
• reminders about deadlines connected with financing,
• reminders about certification deadlines, for example certifying a fire extinguisher,
• reminders about HR deadlines, for example reminders that a driving licence is expiring,
• reminders about other types of deadline (deadline category in the app: Other).

The variety of notifications an app that reminds you about vehicle inspections and other important matters can generate helps you achieve optimal management of fleet deadlines.

Yes, every fleet deadline notification generated by Navifleet can have defined recipients. You can therefore set notifications for individual deadline types so that reminders reach only the staff responsible for a given area.

Yes, the fleet deadline monitoring app lets an e-mail notification carry the text you define yourself.

Yes, in the mobile app you can open the details of any vehicle and check the deadlines tab, which tells you which deadlines on the chosen car are coming up soon. Tapping a deadline that interests you shows its details, including any notes attached to it. Importantly, however, deadlines themselves can only be added in the browser app.

Navifleet Manager can be used not only as reliable software for keeping track of service deadlines. It also offers other features, such as:

• periodic technical condition reports – the Inspections module allows the technical condition of company vehicles to be checked efficiently,
• digital handover reports – the Handover reports module removes excess paperwork from vehicle handovers and takes the company and its fleet into a new, digital era.

It is worth stressing that comprehensive fleet management system Navifleet in its full form gives users an even wider range of options. Other useful features worth a look include:

• GPS tracking,
• remote download of driver cards and tachograph memory,
• fuel control,
• driving style analysis,
• private mileage,
• e-TOLL,
• driver identification.

Whether you need a proven system of reminders about technical inspections or a telematics-based tool for monitoring odometer readings across the fleet, Navifleet's modern software is a solution that will meet your requirements.