Navifleet – vehicle fleet management system

A system for monitoring, analysing and managing your fleet of vehicles

We build a complete fleet management system that combines telematics with tools for data analysis, service planning, inspections and handover reports.

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or call: +48 572 653 209

Fleet industry awards: Fleet Awards Polska 17, Fleet Derby 2020, 2023 and 2024
The Navifleet Tracker and Manager apps

Trusted by over 1,800 customers

Oknoplast GreenWay Budimex DSV MerService Unia OSHEE Anicki Newag Oknoplast
The commitment and close cooperation between our fleet team and Navifleet during this project let us reach the goals we had set, and those goals are already the foundation of our fleet's efficiency and safety.
Agnieszka Stryjewska Agnieszka Stryjewska
Board member, MerService
MerService
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Navifleet Manager

Fleet management system – Navifleet Manager

3 modules

01 / Handover reports module

Handover reports

  • –Digital handover reports — a faster way to run a vehicle fleet
  • –Reports filled in by drivers and regional managers,
  • –Automatic generation of vehicle entrustment agreements and policies,
  • –Vehicle condition checks with photos, which make fleet supervision easier
  • –Digital signing of documents on a phone screen.
Document reference: 8a41c7e2-3b5d-40f9-b127-6… Page 6/14 Return report DW7HJ02 Toyota Corolla Navifleet Handover time: Saturday, 24 Aug 2024, 18:10   Handover place: Kraków Photo: front Photo: side Photo: rear Photo: interior SIGNATURES This document, reference ID: 667b51c4-2272-47…, has been signed electronically and automatically protected against changes. Acceptance of this document has been confirmed by signature John Smith – Sales representative E-mail: john.smith@… Phone: +48 6… Address: Pianowo 46, 64-0… Signed by John Smith Clear J. Smith ← Back Save
Inspections Search Handover reports Faults Damage DateVehicleDescriptionStatus 26 Jun, 13:47DW7HJ02Handover report · checklists OKOK 22 Jun, 09:56TK8MW65Return report · checklists OKOK 05 Mar, 13:05WI6QS37Handover report · 1 damage reportedIssue 19 Feb, 13:12DX2GC19Handover report · 4 damages reportedIssue 18 Feb, 09:30DK4ZP58Inspection report · checklists OKOK 17 Feb, 16:04DW7HJ02Return report · 5 damages reportedIssue Photos uploaded Photo Photo Photo Photo Alert New fault: cracked windscreen sent to the administrator · 11:42

02 / Inspections module

Inspections

  • –Periodic vehicle condition reports — real support for everyone responsible for the fleet,
  • –Automatic reminders to carry out inspections, which make fleet control easier,
  • –Alerts about new problems with a vehicle,
  • –A record of vehicle faults and damage,
  • –Configurable checklists that make online fleet management more convenient.

03 / Scheduler module

Scheduler

  • –Every important deadline in one app, which makes fleet control far simpler,
  • –Automatic reminders before anything expires,
  • –Notifications to drivers about what they need to do,
  • –A complete service history with scanned invoices, so running the fleet takes less time,
  • –Vehicle documents available to drivers.
Scheduler Search Add Roadworthiness tests Policies Technical inspections Leases … No.Reg. no.Make and modelRoadworthiness test · mileage 1.KR8WD24Toyota Corolla⚠ at 130,000 2.KR3HT61Toyota CorollaIn 5,100 km 3.DW9KL77Toyota CorollaIn 6,000 km 4.WS4NC12Toyota CorollaIn 7,500 km 5.WS7PJ90Toyota Yaris CrossIn 8,000 km 6.KR2VF48Toyota CH-RIn 20,000 km Reminder SMS + e-mail to the driver sent automatically

Navifleet Tracker

Telematics system – Navifleet Tracker

8 modules
Search the map Change date range ▾ Toyota RAV4 ▾ OpenStreetMap ▾ KR8WD24BMW 3 Series0 km/h WX4HN52Cupra Formentor67 km/h GD5PL18Mercedes Sprinter0 km/h DW6TR91Toyota RAV40 km/hFuel: 62 %Satellites: 15 PO3KC77JCB JS2200 km/h 964 28 Limanowa Tymbark Słopnice Jurków Chyszówki 1 2 3 Toyota RAV4 · DW6TR91 Journey summary Statuses Vehicle data Statistics TOYOTA RAV4
DW6TR91
28 Aug 2026 00:00 – 28 Aug 2026 15:59 Distance: 28.0 km Driving: 36 min · Stopped: 13 h 52 min GPS points: 410 (15 pts/km)
SPEED average: 46.1 km/h · max: 119 km/h 0–303,57 % 31–5028,57 % 51–8564,29 % 86–1003,57 %
Position from: today 14:28 DW6TR91 · Toyota RAV4 Mileage28,118.0 km Satellites15 StateStopped Pisarzowa, Limanowa county, Lesser Poland

01 / GPS tracking module

GPS vehicle tracking

  • –Improve fleet supervision and track vehicle positions in real time.
  • –Track the current location of every vehicle in your fleet.
  • –Keep precise control over working hours.
  • –Set fleet control up your way and follow drivers' routes in real time.
  • –Track and settle your drivers' working time.
  • –Get accurate data on the routes driven by every vehicle in your fleet.
  • –See which places your drivers visit.
  • –Plan work better, streamline fleet management and raise operational efficiency.
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02 / Remote tachograph download module

Remote download of driver cards and tachograph memory

  • –Automated downloading, sending and archiving of DDD files from tachographs and driver cards,
  • –A dynamic download schedule — driver card data lands in your inbox exactly when you need it to settle drivers,
  • –Driver card and tachograph memory read every 14 days — certainty that you are compliant if inspected,
  • –Files kept for 18 months, with no access limits and no charge per download,
  • –Remote downloads from the latest generation of smart digital tachographs (G2V2).
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Tachograph TachoReader Card inserted Drivers Vehicles Files Download Request a download Send by e-mail Show not downloaded DriverDriver cardLast downloadNext downloadDownload statusFiles Tomasz MalinowskiWF2334435…05.04, 11:44 29 daystoday (04/05)● Error11 Adam KrawczykPL2355465…26.04, 09:12 8 daystoday (04/05)● Downloading…11 Jan NowakWF2334575…30.04, 14:0510 days (14/05)● Downloaded34 Marek WójcikPL2355811…04.05, 08:4114 days (18/05)● Downloaded11 Anna LisWF2331290…04.05, 08:1214 days (18/05)● Downloaded11 Karolina ZawadaPL2358102…03.05, 17:2614 days (17/05)● Downloaded11 Paweł SokółWF2336648…02.05, 10:5813 days (16/05)● Downloaded23 Michał GrabskiPL2352977…30.04, 09:4410 days (14/05)● Downloaded11 Total: 882 entries 123···98 driver card every 28 days · tachograph memory every 90 days E-mail alert Download deadlines missed Adam Krawczyk (PL2355465…)3 days DAF (KL2234…)6 days SCANIA (KR4TF8…)91 days Update the data DDD Driver card data for JUNE DDD files downloaded for 35 drivers. The link is valid for 5 days. Download the file

03 / Fuel module

Fuel control

  • –Track fuel consumption and spot the gaps.
  • –Track fuel consumption automatically and compare it with vehicle mileage to spot gaps. The system shows you how much you could save across the fleet by lowering consumption, improving driving style and preventing fuel theft.
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MAN TGX · GD8FL52 ▾ Change date range ▾ Fuel report Fuel level · 800 l tank · last 7 days RefuellingLoss 100% 50% 0% MonTueWedThuFri Refuelling +312 l Loss of 48 l in 22 minstopped · Radomsko, 02:37 Average consumption28.4 l/100 kmtarget: 30.0 l/100 km Refuellings3 · 912 lmatching the invoices Difference−48 l1 event to explain E-mail alert Fuel loss detected GD8FL52 · MAN TGX
−48 l in 22 min · stopped, Radomsko
View the event
Savings Fleet · this month Consumption vs target−5,3 % Losses detected2 events Saving€940
Driver ranking ▾ August 2026 ▾ Eco-driving report DriverDriving style scoreScore 1Marek ZielińskiToyota Corolla · KR4TF8294 2Anna SobczakŠkoda Octavia · WZ58PL389 3Piotr GajdaVW Golf · GD8FL5276 4Tomasz WronaKia Ceed · SK2WU9158 Harsh braking31 events−22 % MoM Speeding12 events−35 % MoM Fleet average score82 / 100+6 pts MoM Event Harsh braking SK2WU91 · Kia Ceed · Tomasz Wrona
today 11:24 · DK94 road, Olkusz · 87 km/h
View on the map
Eco-driving Fleet · this month Driving style+6 pts Consumption−4,1 % Claims0 events

04 / Driving style module

Driving style analysis

  • –Score driving style and give each driver tailored tips.
  • –The system scores how your drivers drive: a ranking of the least economical ones, a chart of the most fuel-hungry habits and a view of the fuel you save. In the mobile app drivers get tips on how to improve. Effective GPS fleet management is an excellent way to cut spending.
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05 / Private mileage module

Private mileage control

  • –Streamline control of your company fleet and track kilometres driven in business and private mode.
  • –You can track exactly how many kilometres each driver covers in business and in private mode. The system encrypts location in private mode and switches between modes easily, so you can settle drivers precisely.
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Toyota Corolla · KR7HW21 ▾ August 2026 ▾ Mileage log Mileage split · 2,412 km this month BusinessPrivate Business · 1,881 km · 78 %Private · 531 km · 22 % JourneyModeDistance Kraków → KatowiceMon 07:42 – 08:56Business82 km Private journeyMon 17:15 – 17:48 · GPS hiddenPrivate24 km Katowice → Gliwice → KrakówTue 09:03 – 12:31Business147 km Business km1,881 km78 % of mileage Private km531 kmroute not visible Logready for accountingXLS / PDF export Driver app Private mode on Toyota Corolla · KR7HW21
today 17:15 · GPS position hidden
Private
Log August · KR7HW21 Journeys64 To be described2 Statuscomplete
Driver identification ▾ Today ▾ Assignment history VehicleDriverIdentificationSign-in KR4TF82DAF XFMZM. ZielińskiiButton05:47 WZ58PL3Ford TransitASA. SobczakApp06:52 GD8FL52MAN TGXPGP. GajdaRFID07:15 SK2WU91Scania R450?UnknownNo sign-in07:41 Identified27 / 28 vehiclesiButton, RFID, app Historycomplete, per driverroutes, driving style, km Without sign-in1 vehiclealert sent Alert Driving without identification SK2WU91 · Scania R450
today 07:41 · left the depot, Katowice
Check the vehicle
Signed in M. Zieliński · KR4TF82 MethodiButton Time05:47 Shiftstarted

06 / Driver identification module

Driver identification

  • –Know who used which vehicle, and when.
  • –Knowing who used a vehicle and when lets you generate detailed reports on kilometres driven, fuel consumption and driving style.
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07 / TrailerBOX module

GPS tracking for trailers

  • –Track your trailers in real time.
  • –TrailerBOX is quick and easy to fit, stands up to bad weather and tampering, and needs no changes to the trailer's electrical system.
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Search the map Change date range ▾ Trailers ▾ OpenStreetMap ▾ WGM4527ESchmitz Cargobull74 km/hBattery: 96 %Coupled PO7TR38Krone Profi Liner0 km/h GD2NC85Wielton Curtain0 km/h SK9LP44Kögel CargoAlert LU5WT19Wielton Mega0 km/h A4 Brzesko Bochnia Wojnicz Czchów 1 2 Schmitz Cargobull · WGM4527E SK9LP44 · alert Coupled toDAF XF · KR4TF82today 05:47, Bochnia Reportingevery 1 min on the moveevery 6 h when parked Battery96 % · ~4 years of operation E-mail alert Trailer uncoupled SK9LP44 · Kögel Cargo
today 06:12 · Czchów parking
View on the map
TrailerBOX WGM4527E · Schmitz Fitting15 minutes Electrical wiringnot required Tamper sensoractive
e-TOLL system logo

08 / e-TOLL module

e-TOLL

  • –Manage journeys on tolled motorway sections.
  • –The system buys tickets automatically, even when a phone runs flat or loses its internet connection. You manage every journey on tolled motorway sections in one place.
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Solutions for your fleet

Telematics system

Navifleet Tracker uses telematics to deliver data from your vehicles that gives you better control of the fleet and lets you use it more efficiently. It helps you make better decisions and bring fleet costs down

Fleet management system

Navifleet Manager processes the data you enter and gives you everything you need to know about the technical and visual condition of your vehicles and how hard they are worked. With this tool, running a company fleet becomes far more efficient.

How we work together

What sets us apart

We assume good intentions and treat the relationship as a partnership, so our contract is simple and clear and the terms follow a business that keeps changing. You get full control and flexibility — no long-term commitment, you pay only for what you actually use, and our support is always available directly.

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What sets us apart – screenshot of the Navifleet app Partnership

You are a partner to us, which is why the whole contract fits on one page.

What sets us apart – screenshot of the Navifleet app Contact

We answer the phone, and when we cannot, we call back as soon as possible.

What sets us apart – screenshot of the Navifleet app No lock-in

We do not tie you into a long-term commitment. You can leave at any time.

What sets us apart – screenshot of the Navifleet app Flexible payments

You do not pay for devices you are not using or a subscription you are not getting value from.

What sets us apart – screenshot of the Navifleet app Support

You have direct contact with the person who gives you technical support.

What sets us apart – screenshot of the Navifleet app We advise

You can count on practical, business and advisory support from an experienced fleet manager.

Fleet management system

Lower operating costs, safer drivers

Lower operating costs, safer drivers, more efficient day-to-day work — better fleet management can help you reach every one of those goals. But how do you take the administration of a company vehicle fleet to a higher level? Modern technology is the answer — specifically: the complete Navifleet fleet management system!

Navifleet is a professional tool for small, medium and large companies that makes a fleet manager's work considerably easier. It lets you supervise a company fleet more effectively and quickly spot every area that needs improving. The system's many features are practical help in running fleet processes, and they were designed so that using them causes no trouble at all. Rolling Navifleet out in a company is therefore quick, which means you do not wait long for running the fleet to become clearly simpler and more convenient.

Do you want your company to run on effective GPS fleet management? Choose Navifleet and get the most out of your company vehicles.

Navifleet — make fleet management in your company work better

Skilful fleet management turns out to be the key to the efficiency and safety you expect from it. Yet day-to-day fleet control, analysis of technical condition and the decisions that come with it are a serious challenge for many companies. The way to meet it is to invest in a proven fleet management system.

Navifleet fits that description precisely and brings its users a whole set of benefits. Which of them deserve your attention if you want your fleet to be efficient and profitable?

  • Tighter control over documentation: digital reports take paper out of the handover process and create new entries in a vehicle's usage history automatically. That saves time and makes life much easier both for drivers and for the people responsible for the fleet.
  • Better control of the fleet and its technical condition: administering a fleet means keeping an eye on every fault and breakdown, and on claims and fuel efficiency too. With Navifleet, fleet managers have current, precise data that supports sound decisions and better planning.
  • Certainty that deadlines are met: the Navifleet online fleet management system reduces the risk of missing a service date or any other important deadline. It generates automatic reminders in advance, which raises the standard of fleet control.
  • Easier audits: controlling a fleet with Navifleet gives you the data that makes fleet audits run more smoothly — both in-house and when they are outsourced.
  • Lower fleet costs, for example on servicing and fuel: GPS tracking and continuously collected data make effective fuel control and driver-by-driver driving style analysis possible. That lets you change how the fleet operates — extending the life of wear parts and lowering consumption, which in turn cuts what you spend on servicing and fuel.
  • Supervision that stays out of the way: Navifleet lets you run a fleet without pulling drivers into the process more than necessary. That matters in technical fleets, where engineers and fitters can focus on the job instead of on paperwork.

These are of course only some of the reasons why companies looking for a modern software solution for fleets choose Navifleet. Have a look at the pages devoted to individual features to learn more about what you gain by investing in our GPS fleet management product.

Navifleet — easier work with fleets of every size

Effective GPS fleet management is the goal of many companies, whatever the size of their vehicle fleet. Navifleet helps reach it in small fleets as much as in medium and large ones. How does it help companies run a fleet better?

GPS fleet management — Navifleet as an opportunity for smaller companies

Navifleet works very well as a complete system for small fleets. The people responsible for the fleet will appreciate the time it saves them: faster checks of odometer readings and mileage without involving drivers, easier monitoring of stops and vehicle locations, and thorough reports prepared in seconds. Professional fleet operations become simpler with Navifleet, and companies get a real chance to cut costs and reduce the claims rate on the vehicles they run.

Navifleet — easier supervision of a fleet of many vehicles

Controlling a company vehicle fleet gets harder as the fleet grows. When the number of vehicles to track and service goes from a dozen or so to several hundred, effective GPS fleet management becomes a serious challenge. A modern system for medium and large fleets from Navifleet is the answer. With it, matters such as analysing and improving driving style, controlling fuel across the fleet and private mileage per driver, or collecting and storing data, stop being a problem. As a result the company can improve the various areas that make up its mobility, cut excess spending and look after the efficiency of its vehicle fleet.

The innovative Navifleet fleet management system is therefore an excellent choice whether you run just a few company vehicles or your fleet numbers dozens or even hundreds of them.

Professional GPS fleet management with Navifleet — which industries use our fleet solution?

Proven online fleet management products draw interest from organisations in many sectors. Navifleet is popular across a wide range of industries. So who reaches for our advanced solution for managing company vehicle fleets?

Fleet control and GPS tracking — good fleet software for taxi companies

The Navifleet GPS fleet management system fits the needs of taxi companies precisely. Our intuitive taxi fleet management app automates the work of fleet coordinators, which standardises and speeds it up. Its users can, among other things:

  • use digital handover reports,
  • check vehicle condition through reports that drivers keep up to date,
  • keep on top of key deadlines thanks to reminders generated in advance.

Navifleet is a proven way to keep full control over the taxis in your fleet and avoid the mistakes that would otherwise generate unnecessary costs.

Effective supervision of a transport fleet — Navifleet makes checking the condition of trucks easier

Transport companies often choose our fleet management system too. Our app for checking the condition of trucks combines a range of features that make supervising such a fleet in a road transport company far more efficient. They include:

  • digital reports for tractor units and trailers,
  • a convenient tool for checking vehicle condition with photos, which makes trailer and tractor unit inspections easier,
  • a scheduler tailored to the needs of transport customers, so no important date slips by.

On top of that, Navifleet lets you keep a record of tractor unit and trailer equipment, track vehicles by GPS, and also use remote download of driver cards and tachograph memory or the integration with e-TOLL and SENT. Choose this solution and you gain full control over your transport fleet while cutting its costs and the time spent administering it.

Navifleet online fleet management — a proven choice for CFM (Car Fleet Management) companies

A GPS fleet management system is the right solution for companies in the CFM (Car Fleet Management) sector as well. It makes supervising vehicles used by many different customers much less of a challenge. With our fleet solution you can:

  • check odometers remotely,
  • review how vehicles are being used more effectively,
  • plan the necessary services better.

Navifleet answers the needs of CFM companies for other reasons too. The app can, among other things, send automatic notifications to the technical department and to customers when the contracted mileage limit is exceeded, and score how a driver uses the vehicle. Driving style analysis can change unwanted habits, such as harsh braking, which means tyres, pads and discs need replacing less often. That extends the life of wear parts and lets you save considerable money on servicing.

GPS fleet tracking — Navifleet as a complete solution for technical fleets

Running a technical fleet smoothly is not among the easiest of tasks. Invaluable help comes from the Navifleet GPS fleet management system. How does it make life easier for the people responsible for technical fleets?

  • Continuous GPS fleet tracking lets you check where vehicles are and generate reports on the places your staff visited. Managers can see at any moment where drivers are moving.
  • Navifleet makes it possible to control a technical fleet without disturbing the work of service staff and engineers. It lowers costs without delaying arrivals at customer sites.
  • Efficient fleet control requires effective driver identification. Navifleet makes it easy to check who was driving a vehicle at a given moment and, for instance, committed the traffic offence that earned a fine.
  • Supervising a technical fleet well is hard without up-to-date access to vehicle odometer readings. Our fleet management product solves that — checking an odometer takes seconds, and the data matches what the dashboard shows exactly.
  • One advantage of GPS fleet management is being able to rely on solid data. With Navifleet you get effective control of private and business mileage without relying on what employees declare. Once a month a thorough report is generated that leaves no doubt about how the company's vehicles were used.

If you are looking for effective vehicle management in a technical fleet and a proven system that tracks its vehicles and generates accurate reports quickly, Navifleet will meet your expectations.

Navifleet Manager — effective control of a vehicle fleet

Wondering which company offers specialist GPS fleet management solutions in Wrocław? Or do you need a dependable fleet management system while your company sits in another city? Navifleet is a modern way to control a fleet online, so it works wherever you run your business.

One of our products that customers show particular interest in is Navifleet Manager. It is a carefully thought-through, intuitive fleet management system with every feature needed to keep fleet control in an organisation at a high standard, including:

If you want to invest in a professional fleet management system, Navifleet Manager is the solution worth your attention.

Navifleet Tracker — GPS fleet tracking that does the job

Do you want to add proven GPS fleet tracking to your company and make the fleet more profitable in the long run? Then Navifleet Tracker is the right fit. It gives you access to a long list of useful features, among them:

Choose GPS fleet management with the complete Navifleet toolkit and see for yourself what modern telematics can do.

Convenient fleet control — an intuitive online fleet management app

Our fleet management app was designed to offer useful features while staying as intuitive and dependable as possible. Practice shows we got there — in most cases our customers need no training at all to start using it comfortably. The app contains hints and links to the knowledge base that clear up any doubts. As a user you can also always get in touch with us, and we will gladly — and free of charge — help you with whatever the problem is.

GPS fleet management in Wrocław and beyond — expert advice for customers across Poland

If you decide to use the Navifleet fleet management system, you can be sure that when you need it you will get technical support and professional advice. We stay available and keep our response times short, so you will not wait long for help. The quality of the software and the way we work are why so many customers interested in effective GPS fleet management in Wrocław or any other city in Poland decide to trust us.

Looking for proven fleet management products? Choose the complete Navifleet system

The Navifleet system for monitoring and managing a vehicle fleet is a dependable way to improve fleet processes in an organisation. It is modular, which means you choose and pay only for the features you want to use. We present their cost transparently. Our pricing shows exactly what each option costs. No small print: simple and clear.

Get in touch to start using what Navifleet offers and improve fleet management in your organisation. We also recommend a look at our blog, where we discuss all sorts of topics from the perspective of the people whose job is monitoring and controlling a fleet of vehicles.

Navifleet blog

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Read more – screenshot of the Navifleet app Digital handover reports in practice: how Krakow Direct manages vehicle and fault history Read more – screenshot of the Navifleet app Agata Świerczek · 5 min Read more – screenshot of the Navifleet app How to minimise errors when settling drivers' working time Read more – screenshot of the Navifleet app Agata Świerczek · 6 min Read more – screenshot of the Navifleet app How to upload a fleet policy or entrustment agreement template for signing Read more – screenshot of the Navifleet app Agata Świerczek · 3 min Read more – screenshot of the Navifleet app How to reconcile a system vendor's goals with a fleet manager's expectations Read more – screenshot of the Navifleet app Piotr Litwin · 11 min
Oknoplast Budimex MerService OSHEE Newag

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