Navifleet – vehicle fleet management system

Help centre and knowledge base

Find answers to your questions

Vehicle location, fuel control, e-TOLL, remote tachograph and reports.

Getting started

Logging in to the Navifleet appHow to activate vehicles and edit their data in the Navifleet app?How to add drivers in the Navifleet app?How to create employee accounts and grant permissions?

Navifleet integrations

Fracht.lv integrationIntegration with Timocom and Trans.eu (ATLAS protocol)Navifleet API

Fuel control

Universal fuel card import moduleFuel cards vs refuelling comparison report

Route manager

Monitoring route progressCreating route templates and recurring routesRate settings in the Route managerPlanning a one-off route

e-TOLL

Continuing a journey when the GPS device (ZSL/OBU) failsOBU GH5200 device user guideManaging OBU / ZSL devices in NavifleetOBU FMB920 device user guideCreating driver, accountant and manager accounts in the IKK systemHow to start using e-TOLL with NavifleetJourney declaration in case of GPS device failure (ZSL/OBU)Starting the mobile app in the event of a GPS device (ZSL/OBU) failureFAQ - frequently asked questions

Remote tachograph

ITS/VDO and GDPR messages in the tachograph - guidePreparing the environment and configuring the systemRemote download of driver cards and tachograph memoryHow to read working time?Unlocking a digital tachograph

Reports 2.0

Business and private mileage

Driving style analysis

How is a driver rated?How to identify the least safe drivers?How to analyse a driver's score in detail?How to measure savings and drivers' progress after implementing telematics?Navifleet Driver app - getting startedHow to create and monitor challenges?How to identify the least economical drivers?Driving style analysis - getting started

Administration

Why is my first invoice higher?Switching from a paper invoice to an electronic oneHow to stop invoice e-mails from Navifleet going to SPAM?

SENT

How to start and monitor communication with SENT in the Navifleet app?Changes to the SENT system from 1 November 2021SENT communication in the Navifleet mobile app

GPS vehicle tracking

Sharing GPS position and vehicle dataVehicle operating parametersDiagnostic alert from the GPS trackerHow to control the immobiliser in the Navifleet mobile app?Online location, route historyPrivate mode in the Navifleet appWorking time report according to TACHOVehicle work statuses and notificationsVehicle view on the vehicle list and on the mapBorder crossings report

The fleet web panel: vehicles, handovers, inspections, scheduler and the mobile app.

Web panel: Inspections, Defects, Damage

Benefits of a well-organised damage historyWhat is the Damage section and what is its role?What are Inspections and what is their role?What are Defects and what is their role?

Mobile app

How to draw up an electronic vehicle handover report?Registration and first login to the Navifleet Manager appChecklistsUpdating the odometer reading by the vehicle userAdding damage in the mobile appViewing and editing the schedulerReporting a defectShowing the gas level in the handover reportHow to collect, return and hand over a vehicle to another driver?How to perform vehicle inspections?

Web panel: Vehicles

Automatic odometer updateVehicle usage historyHow to add and edit vehicles?Manual odometer updateHow to export the vehicle list to a file?

Web panel: Users

User roles and permissionsHow do groups affect data visibility?How to manage user permissions?How to add users?

Getting started

What is Navifleet Manager and what is it for?

Web panel: Scheduler

What is the Scheduler and what is its role?How to configure notifications about expiring deadlines?How to set up a reminder for the expiry of a driver's document?Permissions for managing the scheduler

Web panel: Settings

What are Groups and what is their role?What are Message templates and what is their role?What are Checklists and what is their role?Scheduler settingsWhat are Companies and what is their role?What are Fleet instructions and what is their role?Organisation detailsWhat are Documents for signature and what is their role?

Web panel: Vehicle handovers

How to display the gas level on a handover report?Vehicle handovers listWhat are vehicle handovers in the Navifleet system?Electronic handover report

Product news

What's new report - 2025What's new report - 2026What's new report - 2024

FAQ

How to export the fleet usage history?How does self-service vehicle collection by drivers work?How to export the vehicle list to a file?How to store scans of various documents in the system?Why can't a user see a vehicle?How to import data into the app?How to add your logo to the handover report?How to upload a fleet policy or entrustment agreement template for signature?

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