Help › Navifleet Manager › Web panel: Settings
What are Groups and what is their role?
Updated: 24 August 2026
If you want to learn the general principles of how groups work in Navifleet Manager, read How do groups affect data visibility?
What is the role of groups?
Groups in Navifleet Manager are used primarily to control access to data in the app. They let you define which users see specific vehicles and resources in the system.
In addition, the app records the time of every change to a vehicle's or user's group, so you can easily establish how their membership changed over time.
A vehicle can only be in one group at a time
Every vehicle and every user can only be in one group at a time. We introduced this restriction so that in future it is possible to determine unambiguously which branch a person worked at, or which project a vehicle was assigned to.
Tip! If you want to reproduce a tree structure, you can do so with appropriate group naming, for example: - Project A / North Region / Gdańsk, - Project A / North Region / Ełk, - Project B / Central Region / Warszawa, - and so on...
Adding a group
To add a group:
Go to the Settings tab in the side menu, then click Groups.
Then click Add on the right-hand side of the system.
Give the group a name and save the changes.
In the Assigned vehicles tab, select the vehicles you want to assign to the group. In line with the one-group-only rule, unavailable vehicles are greyed out.
In the Assigned users tab, select the people who are to have access to the newly created group.
In the Visible to section you can define which users are to have access to the group. After clicking Edit, select the relevant users and move them with the green arrow to the list of users with access to the group.
Moving a person from the view on the left called Users with access to this group to the view called Users without access to this group will revoke their access.
Once created, the group appears on the group list. The list shows the number of assigned objects and users, and the people who can see the contents of the group.
Editing a group
To edit a group:
Go to the Settings tab in the side menu, then click Groups.
Select the group you want to edit from the list.
Click the group and choose the area to edit (Assigned vehicles, Assigned users, Visible to).
If you want to know how to assign a user to groups, or revoke their access, read How to manage user permissions?
Groups in Navifleet Manager let you organise data and restrict its visibility to selected users only. This lets you manage access to vehicles, drivers and other resources securely, in line with your company's organisational structure.
How to assign a vehicle or user to a group?
A single vehicle or user
To assign a single vehicle or user to a group:
- Find the vehicle or user on the relevant list.
- Open their details.
- In the Basic information section, edit the Group field.
- Select the appropriate group and save the changes.
Users
Vehicles
Several vehicles or users
If you want to edit several vehicles/people:
In the side menu, go to the Settings tab, then select Groups.
Find the group you want to edit on the list and open its details
Go to the Assigned vehicles or Assigned users section.
Select the vehicles or users you want to assign to the group and save the changes.
